Now syncs live with XeroBETA
The numbers say you made money.
Your bank account disagrees.
The gap lives in your team’s hours. Which job ran over. Which client cost more than they paid. Which hours got eaten before anyone noticed. CanTicket shows you exactly where, in real time. Not at EOFY. Now.
The money didn’t disappear. It’s in here somewhere.
Here’s exactly how margin quietly goes missing between the work getting done and the invoice going out. Usually without anyone noticing until it’s far too late.
“The most expensive person on your team usually isn’t the one with the biggest salary. It’s the one clocking forty hours and billing five, quietly eating admin time like popcorn while everyone else picks up the slack.”
Cassandra CadorinFounder of CanTicket · read the full piece on LinkedIn
Post-mortem panics
You only find out a project lost money after it shipped. You look at the Xero numbers, your stomach drops, and you realise you just paid a client to work for them. By then, there’s nothing to fix.
The busy but broke trap
The calendar is full. The team is flat out. Slack is going. And somehow you’re still watching the bank account. Being busy is masking the fact that jobs are quietly running at a loss, and nobody’s flagging it in time.
“Can you just do this one quick thing?”
Scope creep doesn’t arrive in one conversation. It arrives in ten-minute Slack messages and “I’ll just quickly” favours your AM says yes to. Nobody logs it. Nobody bills for it. The margin evaporates one small ask at a time.
Managing from the rear-view mirror
Asana tells you if a task is done. Xero tells you what happened last month. Neither can tell you, right now, which active job is bleeding money today. You’re making decisions on data that’s already out of date.
Four numbers. Your real weekly profit leak.
No login. No sales call. Adjust the sliders to match your team and watch the number appear. Then get the full breakdown sent to you.
Tell us roughly how you run.
Honest guesses are fine. The number is directional, not an audit.
The number you’ve been missing. Shown the moment it changes.
Job management and financial visibility in one system, built to answer the question your current stack can’t: are we still making money on this job, right now?
Live job margin
Every hour, every ticket, priced as it happens. Watch margin move in real time. Not six weeks after close.
Work connected to money
The bridge between your PM board and your P&L. Tasks become hours, hours become cost, cost becomes a margin number you can defend. Before you invoice.
One source of truth across every timezone
Sydney to Manila to London. Distributed teams of 5 to 100 working off the same live numbers, around the clock. No version control. No “which spreadsheet is current.”
The system that replaces the stack
Jobs, time tracking, resourcing, client access, leave management, financial reporting, all in one place. Full ERP power for a small business, without the enterprise price tag or the six-month rollout.
I built Madi because I used to be Madi.
Twenty years running service teams across Australia and Asia taught me one uncomfortable truth: a busy month and a profitable month are not the same thing.
Finding the leaks was always my job. Watching every job. Catching the moment a project crept over. Flagging the client absorbing more than they paid. I was the one who’d notice on a Tuesday that a job invoicing Friday had already bled 15 points of margin, and the only reason I caught it was because I was paranoid enough to check.
But I couldn’t be everywhere at once. I couldn’t watch 30 jobs simultaneously. And eventually, I got tired of being the thing standing between a good month and an invoice that quietly lied.
So I built her.
Madi isn’t an AI feature. She’s the role I played, automated, and built from 20 years of knowing exactly what to look for. She’s for every operator still sticky-taping four disconnected tools together before anything hits Xero. For the ones who’d rather know the truth on a Tuesday than find it at EOFY.
She watches what I used to watch. So you don’t have to.
Madi doesn’t work alone.
Three AI agents built into every CanTicket workspace. No extra seats. No add-on fee. Keeping delivery profitable, admin handled, and your team out of burnout.
Pulls real cost from your Xero and watches every job’s margin live. Flags revenue leakage before you invoice, the way a sharp operator would, except she’s watching everything at once.
Kills the admin tax. Auto-ticks checklists, chases the detail, keeps jobs moving without you having to be the system.
Balances capacity across the team and every timezone. Prevents the quiet overload that drives missed deadlines, burnout, and turnover.
Xero tells you what happened.
CanTicket tells you why.
Xero shows you the P&L. CanTicket shows you which job broke the margin, which team member’s hours ate the profitability, and which client cost more than they paid, while you can still do something about it. Then it feeds the invoice straight back to Xero.
This one’s on us. The Xero integration is complimentary to every CanTicket user. No extra charge. It’s here to cut the tool tax and take the friction out of your HR & admin.
Works with the stack you already run on.
You’re not rebuilding your workflow. You’re connecting it to your money. CanTicket plugs into the tools your team already lives in, then turns everything flowing through them into live margin.
Your team is already using Claude, ChatGPT and Gemini. CanTicket is the only place it shows up as a real business cost.
Bring your own API keys. Every token your team spends is logged against the job, against the person, in real time. Not a mystery line item at month-end, it’s an actual cost, sitting right next to the human hours it supported.
Connect Claude and give it instructions, and it carries out the work directly inside your CanTicket workspace: drafting, updating jobs, chasing the detail. The AI your team is already paying for, finally accounted for.
Give it a set of instructions and it works inside your CanTicket workspace. Drafting, updating jobs, chasing the detail. Every token logged to the cent.
Summaries, client notes, quick drafts. Familiar output your team already uses, with every token tracked as a real cost against each job.
Fast, cost-efficient analysis across high volumes of jobs and tasks, with usage logged in your financials the moment it runs.
Is AI actually making you money, or just adding to the bill?
Everyone else meters AI tokens in isolation. CanTicket puts the work your people deliver and the work your AI delivers on the same ledger, costed against the same job, in real time. Human hours alongside AI tokens. One job. One margin number.
The next competitive advantage in service businesses goes to the operators who know their real cost of delivery, people plus AI, and can price, quote and staff around it.
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See the blend
Human versus AI contribution on every job: who delivered what, and what each actually cost.
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Cost per outcome, not per seat
Not cost per token or per licence. What each delivered job truly cost once people and AI are counted together.
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Prove the AI ROI
Watch AI spend land beside the human hours it saved, so the payback is a number on your dashboard, not a hunch.
Coming from WorkflowMax? Trello? Asana?
Three clicks and you’re across.
Bring your jobs, boards, tasks and time across in a few clicks. Then watch the tools you were paying for become optional, because the margin visibility lives here now.
WorkflowMax
MIGRATEWorkflowMax is gone. CanTicket fills the gap it left: job management, time tracking, client access and margin visibility, connected to the Xero you already run. Everything WFM did, plus the financial visibility it never had.
Trello
3 CLICKSBoards, tasks, labels and assignees carry across. Add real-time financial visibility from day one, cancel your Trello subscription the same week.
Asana
3 CLICKSProjects, tasks and team migrate across, plus margin tracking and real-time cost visibility Asana can’t give you.
Toggl & Harvest
REPLACETime tracking is built into every job. No separate tool, no reconciliation, cancel Toggl and Harvest on day one.
The margin leak won’t fix itself.
Every week you run without this, the gap between what the numbers say and what the bank account says gets a little wider. Connect Xero, see your live margin, and bring the number from the calculator above to a 20-minute walkthrough.