Now syncs live with xeroBETA
Your team is working 60-hour weeks. So why is your bank account empty?
Everyone's stressed, Slack's blowing up, and your clients are happy, but when you open Xero, the profit's missing. CanTicket tracks your project margins in real time and catches the exact moment a job starts losing you money. Before you invoice.
Busy team. Happy clients. Empty bank account.
Here's how the money quietly disappears between the work getting done and the invoice going out, usually without anyone noticing until it's far too late to do anything about it.
Post-mortem panics
You only realise a project lost money three weeks after it shipped. You look at the final Xero numbers, your stomach drops, and you realise you just paid a client to work for them. By then, it's far too late to fix it.
The "busy but broke" trap
Your calendar is jammed, your team is hitting their hours, and everyone is flat out. Yet somehow you're still struggling to make payroll. Being busy is masking the fact that your fixed-fee projects are quietly eating you alive.
"Can you just do this one quick thing?"
Scope creep doesn't happen all at once. It happens in ten-minute Slack messages. Your account managers say "yes" to free favours to keep clients happy. Nobody logs it, nobody bills for it, and your margin evaporates one "quick edit" at a time.
Driving the agency from the rear-view mirror
Asana tells you if a task is done. Xero tells you how much money you made last month. Neither can tell you, right now, which active project is burning through cash today. You're flying completely blind.
Four numbers. Your weekly profit leak.
No login, no sales call. Drag the sliders to match your team and watch the leak add up, then get the full breakdown sent to you.
Tell us roughly how you run.
Honest guesses are fine. The number is directional, not an audit.
The number you've been missing, the moment it changes.
Project management and ERP, built to answer one question your other tools can't: are we still making money on this?
Live project margin
Every ticket, every hour, priced as it happens. Watch margin move in real time instead of reading about it six weeks later.
Work connected to money
The bridge between your PM board and your P&L. Tasks become hours, hours become cost, cost becomes a margin you can defend.
Built for every timezone
One source of truth from Sydney to Manila to London. Distributed teams of 5 to 100 stay on the same numbers, around the clock.
ERP & PM in one
Tickets, projects, resourcing and financials in a single system, so the margin number never gets lost between five disconnected tools.
The margin layer that thinks ahead.
Madi watches every job in real time and flags drift before it compounds, over-budget hours, a client trending below target margin, an effective rate slipping under what the work needs. You see it while you can still do something about it, not after the invoice has gone out.
Madi doesn't work alone.
Three AI agents are built into every CanTicket workspace, keeping delivery profitable, admin handled and your people out of burnout. No extra seats, no add-on fee.
Pulls real cost straight from the Xero you already run and watches every job's margin live, flagging revenue leakage before you invoice.
Kills the admin tax, auto-ticking checklists and chasing the detail so your team can focus on the work that actually pays.
Balances capacity across the team and every timezone, preventing the quiet overload that drives burnout and turnover.
5 to 100 people. Every timezone. One source of truth.
When the work spans the globe, profit shouldn't be a number you settle up on at the end. CanTicket keeps every team, in every region, working off the same live margin.
Stop using your bookkeeper as a detective to find missing hours.
Most agency owners lose thousands a month invoicing on guesswork instead of reality. CanTicket turns the work your team actually does into Xero invoices, so you bill for every single minute, without the end-of-month spreadsheet nightmare. Quotes and invoices sync live today; timesheets, leave and job costing are rolling out next. Your delivery team stays accountable, without a single Xero seat. We're live in BETA and going through Xero's app verification now.
This one's on us. The xero integration is complimentary to every CanTicket user, no extra charge. It's here to cut the tool tax and take the friction out of your HR & admin.
No more spreadsheet translation games
If billing means exporting a CSV, cleaning it up in Excel and re-typing numbers into Xero, you're wasting days of your life. CanTicket maps your real-time project costs straight to your Xero account, so the moment a project hits a milestone, the data's already sitting there, accurate to the cent, ready to invoice.
Invoice in minutes, not weeks
When invoicing is painful, it gets delayed, and a delayed invoice makes you your clients' interest-free bank. CanTicket kills the friction between "work done" and "invoice sent." Because your margins are calculated live against your Xero rates, you bill the moment a phase wraps, not three weeks later when you finally find the time.
Stop paying contractors out of your own profit
A contractor drops their invoice, your bookkeeper pays it from Xero, and it never makes it onto the client's bill. You just swallowed a $2,000 expense out of your own pocket. CanTicket syncs contractor costs to the project budget live, so every dollar spent on outside help is accounted for before the client invoice goes out.
Works with the stack you already run on.
You're not rebuilding your workflow, you're connecting it to your money. CanTicket plugs into the tools your team already lives in, then turns everything flowing through them into live margin.
Plug in your keys, and watch every token land in your dashboard.
LIVE TODAYConnect your own API keys and every token your team spends is metered as a real cost inside the CanTicket financial dashboard, logged and visible the moment it's used, instead of landing as a separate bill at month-end. And it's not just chat: give Claude a set of instructions and it carries out the work inside your workspace. Splitting that AI spend across each job and person is coming next.
Give it a set of instructions and it carries out the work in your workspace, drafting, updating jobs, chasing the detail. Tested and proven.
Familiar, flexible output for summaries, client notes and quick drafts, with every token tracked to the cent in your dashboard.
Fast, cost-efficient analysis across high volumes of jobs and tasks, with usage logged as a cost in your financials.
The only platform that tracks human output beside AI.
Everyone else meters AI tokens in isolation. CanTicket puts the work your people deliver and the work your AI delivers on the same ledger, costed against the same job, in real time. So you can finally answer the question every leader is asking: is AI actually making us money, or just adding to the bill?
people + AI, combined
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See the blend
Human versus AI contribution on every job, who delivered what, and what each actually cost.
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Cost per outcome, not per seat
Not cost per token or per licence, what each delivered job truly cost once people and AI are counted together.
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Prove the AI ROI
Watch AI spend land beside the human hours it saved, so the payback is a number on your dashboard, not a hunch.
Switch from Trello or Asana in three clicks.
You're not rebuilding your workflow. You're connecting it to your money, that's the only thing that changes.
Trello
3 CLICKSBoards, tasks, labels and assignees carry across. Add real-time financial visibility from day one, cancel your Trello subscription the same week.
Asana
3 CLICKSProjects, tasks and team migrate across, plus margin tracking and real-time cost visibility Asana can't give you.
Toggl & Harvest
REPLACETime tracking is built into every job. No separate tool, no reconciliation, cancel Toggl and Harvest on day one.
Show this to your CFO.
The leak won't stop itself. See your live margin in a 20-minute demo, bring the number above.
