CanTicket is cloud ERP and job management software for small businesses and professional services teams. It brings project management, time tracking, job costing, invoicing and staffing into one system with live margin visibility, so you can see exactly what every job, client and staff member is earning or costing in real time — connected to the Xero you already run.

How is CanTicket different from Asana, Trello or Monday?

Project management tools like Asana, Trello and Monday show you what work is happening, but not what it is worth. CanTicket is job costing and project profitability software as well as a small business ERP — it tracks real-time margin on every job, so you manage profit, staffing and capacity, not just task status.

Does CanTicket work with Xero?

Yes. CanTicket offers a two-way Xero ERP integration that pulls real cost, payroll and invoice data straight from Xero and maps it to every job. Your job costing and margin reporting run on actual accounting numbers, not estimates — which is why it is popular accountant- and advisor-recommended small business software.

Who is CanTicket for?

CanTicket is built for service and project-based small businesses — agencies, marketing and creative studios, consulting firms, IT services and professional services teams, typically between $500K and $5M in revenue. If you deliver work through people's time and need better ERP, staffing and profitability visibility than spreadsheets can give, CanTicket is for you.

How much does CanTicket cost?

CanTicket uses one flat per-seat price with everything included — job management, job costing, project profitability, real-time margin tracking, Xero integration and the AI team — with no feature gating and no per-tier gouging. See the pricing page for current rates.

How hard is it to switch to CanTicket?

Most teams migrate in a few clicks. Your boards, tasks, time and staffing come across from tools like Asana, Harvest and Trello, and CanTicket connects straight to Xero — so you are adding real-time margin and ERP visibility to your existing workflow, not rebuilding your small business software stack from scratch.

Yes. Data is encrypted in transit and at rest, tenant-isolated per company, and never sold. Full detail on our security and privacy practices is on the security page.

Does CanTicket track what our AI usage costs?

Yes. Every AI action the CanTicket team takes — Madi checking margin, Atlas balancing capacity, Opti clearing admin — is metered and attributed to the job, client or department it ran for. AI consumption shows up as a real, itemised cost line alongside labour and expenses, not as an invisible platform fee, so you always know what the automation is costing you and where it is being spent.

Why does tracking AI consumption matter for financial transparency?

AI is quietly becoming a real operating expense, and in most businesses it sits in a single unallocated software bill nobody can break down. Tracking consumption per job puts that spend where it actually belongs: your job costing and project profitability numbers include the cost to serve, your margin reporting stays honest, and the expense flows into Xero already coded — so your accountant, your board and your clients see the same defensible figure.

ERP for Small Business

Why Most Small Businesses Struggle With This

Running your business on disconnected tools creates gaps that cost real money. Here is what we hear from businesses before they switch to CanTicket.

Spreadsheet Chaos

Most small businesses manage jobs, costs and invoicing across a patchwork of spreadsheets, email threads and sticky notes. The result is hours of admin every week and a constant risk of mistakes slipping through. When a client asks for a job update or a cost breakdown, finding the answer takes far too long.

Invoice Leakage

When time and materials are tracked separately from invoicing, billable work falls through the cracks. Australian SMEs lose an average of $22,000 per year to unbilled labour and materials that never make it onto a final invoice. CanTicket closes that gap by connecting every cost directly to client billing.

No Real-Time Visibility

By the time a monthly report lands, the damage is already done. Margin problems, cost overruns and scope creep are far cheaper to fix mid-project than after the invoice is sent. Without live data, small business owners are always reacting instead of leading.

Everything You Need, Nothing You Don't

CanTicket is purpose-built for service businesses that need real-time visibility without enterprise complexity or price tags.

Job Costing Built In

Every job in CanTicket has its own budget, cost tracker and margin view. Labour, materials, subcontractors and expenses all flow into a single job cost card so you always know where you stand. No formulas to build, no separate spreadsheet to maintain.

Real-Time Margins

Your margin dashboard updates the moment a cost is entered or time is logged. See gross margin by job, by client and across your whole portfolio at any time. Fix problems while the job is still open, not after the invoice is out the door.

Team Tracking

Assign tasks to team members, track time against jobs and see who is working on what in real time. CanTicket makes it easy to see utilisation across your team without chasing updates in Slack or spreadsheets.

Native Xero Sync

CanTicket connects directly to Xero with a two-way sync. Clients, invoices and payments flow between the two systems automatically. Your accountant sees accurate data in Xero while your team works in CanTicket. No double entry, no reconciliation headaches.

Your Accountant Already Uses Xero. CanTicket Keeps It That Way.

CanTicket does not ask you to replace Xero or convince your accountant to learn a new system. Instead, CanTicket adds the operational layer that Xero is missing: job tracking, live costing and team management. Everything your team does in CanTicket flows automatically into Xero, so your books are always accurate and your accountant is always happy.

Two-way client and contact sync between CanTicket and Xero

Invoices created in CanTicket push directly to Xero with one click

Payments recorded in Xero update job status in CanTicket automatically

Cost codes and chart of accounts mapped to your existing Xero setup

No additional Xero seat required for your team members

Frequently Asked Questions

What is ERP software for small business?

ERP stands for Enterprise Resource Planning, but for small businesses it simply means a single platform that connects your jobs, costs, team and finances. Instead of managing work across separate tools for project management, time tracking, costing and invoicing, an ERP ties everything together. CanTicket is designed specifically for Australian small businesses with revenues between $500k and $5M who need operational clarity without enterprise complexity.

How is CanTicket different from generic project management tools?

Most project management tools like Asana, Monday or Trello track tasks but have no concept of job costs, margins or billing. CanTicket is built around financial outcomes, not just task completion. Every job has a budget, every cost is tracked against that budget, and your margin is visible in real time. When the job closes, invoicing flows straight to Xero. That financial layer is what separates CanTicket from generic project tools.

How long does it take to get set up with CanTicket?

Most CanTicket customers are up and running within 30 days. The onboarding process includes connecting your Xero account, importing your client list, setting up your team and configuring your job types. Our onboarding team guides you through every step. There is no IT infrastructure to set up and no lengthy configuration process because CanTicket is a cloud application that works in any browser.

Do I need to replace Xero to use CanTicket?

No. CanTicket is designed to work alongside Xero, not replace it. Your accountant continues using Xero exactly as they do now. CanTicket adds the operational layer on top: job tracking, live costing, team management and client communication. Data flows between CanTicket and Xero automatically through a native two-way integration, so both systems always have accurate, up-to-date information.

What size business is CanTicket best suited for?

CanTicket is purpose-built for Australian service businesses with revenues between $500,000 and $5 million. This is the range where businesses are too complex to run on spreadsheets but are not ready for a $50,000 enterprise ERP implementation. Industries that get the most value from CanTicket include agencies, consulting firms, IT services companies, trades and professional services businesses with ongoing client projects.

Keep profits up and the team in check.

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AI, dashboards & the future of work

Where AI stops being a talking point and starts showing up in the numbers. CanTicket meters what AI costs per job the same way it meters people, connects to the rest of your stack through its API, and reports both to the finance and board views that need them.

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AtlasKeeps the team in balance

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MadiYour margin watchdog

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OptiKills the admin tax

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Map monday.com boards to real-time job margin.

In development

*monday.com is in development — everything else here is live today.

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The ERP Built for Small Business. Not Enterprise.

Why Most Small Businesses Struggle With This

Spreadsheet Chaos

Invoice Leakage

No Real-Time Visibility

Everything You Need, Nothing You Don't

Job Costing Built In

Real-Time Margins

Team Tracking

Native Xero Sync

Your Accountant Already Uses Xero. CanTicket Keeps It That Way.

Frequently Asked Questions

Ready to Replace the Spreadsheets?

Related Resources

AI, dashboards & the future of work

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CFO Dashboard

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AI vs Human Labour Costs

The Future of Work

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