CanTicket is cloud ERP and job management software for small businesses and professional services teams. It brings project management, time tracking, job costing, invoicing and staffing into one system with live margin visibility, so you can see exactly what every job, client and staff member is earning or costing in real time — connected to the Xero you already run.

How is CanTicket different from Asana, Trello or Monday?

Project management tools like Asana, Trello and Monday show you what work is happening, but not what it is worth. CanTicket is job costing and project profitability software as well as a small business ERP — it tracks real-time margin on every job, so you manage profit, staffing and capacity, not just task status.

Does CanTicket work with Xero?

Yes. CanTicket offers a two-way Xero ERP integration that pulls real cost, payroll and invoice data straight from Xero and maps it to every job. Your job costing and margin reporting run on actual accounting numbers, not estimates — which is why it is popular accountant- and advisor-recommended small business software.

Who is CanTicket for?

CanTicket is built for service and project-based small businesses — agencies, marketing and creative studios, consulting firms, IT services and professional services teams, typically between $500K and $5M in revenue. If you deliver work through people's time and need better ERP, staffing and profitability visibility than spreadsheets can give, CanTicket is for you.

How much does CanTicket cost?

CanTicket uses one flat per-seat price with everything included — job management, job costing, project profitability, real-time margin tracking, Xero integration and the AI team — with no feature gating and no per-tier gouging. See the pricing page for current rates.

How hard is it to switch to CanTicket?

Most teams migrate in a few clicks. Your boards, tasks, time and staffing come across from tools like Asana, Harvest and Trello, and CanTicket connects straight to Xero — so you are adding real-time margin and ERP visibility to your existing workflow, not rebuilding your small business software stack from scratch.

Yes. Data is encrypted in transit and at rest, tenant-isolated per company, and never sold. Full detail on our security and privacy practices is on the security page.

Does CanTicket track what our AI usage costs?

Yes. Every AI action the CanTicket team takes — Madi checking margin, Atlas balancing capacity, Opti clearing admin — is metered and attributed to the job, client or department it ran for. AI consumption shows up as a real, itemised cost line alongside labour and expenses, not as an invisible platform fee, so you always know what the automation is costing you and where it is being spent.

Why does tracking AI consumption matter for financial transparency?

AI is quietly becoming a real operating expense, and in most businesses it sits in a single unallocated software bill nobody can break down. Tracking consumption per job puts that spend where it actually belongs: your job costing and project profitability numbers include the cost to serve, your margin reporting stays honest, and the expense flows into Xero already coded — so your accountant, your board and your clients see the same defensible figure.

Xero ERP Integration

Why Businesses Like Yours Struggle With This

Running your business on disconnected tools creates gaps that cost real money. Here is what we hear from businesses before they switch to CanTicket.

Double Data Entry

When your job management system and your accounting system are separate, data has to be entered twice: once in the operational system and once in Xero. Every client, every invoice and every payment gets entered by hand in both places. This is not just time-consuming, it is a source of errors and inconsistencies that undermine the accuracy of your financial reporting.

Manual Reconciliation

Without an integration between your job management tool and Xero, someone spends hours every month reconciling invoices, checking that every job has been billed, matching payments to jobs and updating records in both systems. This manual reconciliation is the kind of low-value, high-risk work that CanTicket eliminates entirely through its native Xero integration.

Invoice Errors

Manual data transfer between systems is a reliable source of invoice errors: wrong amounts, missing line items, incorrect client details and mismatched tax codes. When errors appear on client invoices, they damage your professional reputation and create disputes that delay payment. CanTicket eliminates manual data transfer entirely so invoice accuracy improves to near 100%.

Everything You Need, Nothing You Don't

CanTicket is purpose-built for service businesses that need real-time visibility without enterprise complexity or price tags.

Two-Way Auto-Sync

CanTicket and Xero exchange data automatically and continuously. Client records, invoices, payments and financial data flow in both directions without any manual action from your team. When something changes in either system, the other system updates automatically within minutes. This keeps both your operations and your accounting always accurate and always aligned.

Real-Time Reconciliation

Because CanTicket and Xero are always in sync, reconciliation is continuous rather than monthly. There is no backlog of unreconciled transactions to work through at the end of the period. Your accountant sees a clean, current Xero file that perfectly reflects the job activity in CanTicket without any manual adjustment.

Invoice Automation

CanTicket generates invoice drafts from job data and pushes them to Xero automatically. Client details, line items, quantities, rates, tax codes and payment terms are all pulled from the job record and the Xero client record. There is nothing to copy or re-enter. The invoice arrives in Xero ready for review, approval and sending.

No Extra Xero Seat

Your team works in CanTicket, not Xero. You do not need to purchase additional Xero seats for every CanTicket user. Only your accountant and finance team need Xero access. This keeps your Xero subscription costs down while giving your entire team the operational visibility they need through CanTicket.

Native Xero Integration That Actually Works the Way You Expect

Many business tools claim to integrate with Xero but what they mean is a one-way data push or a manual export and import process. CanTicket's Xero integration is native and two-directional: data flows both ways automatically and continuously. This is the integration your accountant has been asking you to find, and it is built into CanTicket from day one with no additional configuration or middleware required.

Client and contact records synchronised in both directions between CanTicket and Xero

Invoice drafts created in CanTicket pushed to Xero automatically on approval

Payment status from Xero bank reconciliation updates job records in CanTicket instantly

Expense categories and tax codes pulled from your Xero chart of accounts automatically

No manual CSV exports, no file uploads and no reconciliation spreadsheets required

Frequently Asked Questions

How does the CanTicket and Xero integration actually work?

CanTicket connects to your Xero account through Xero's official API using OAuth authentication. Once connected, CanTicket and Xero exchange data automatically and continuously. Client records are synced bidirectionally so changes in either system appear in the other within minutes. Invoice drafts created in CanTicket appear in Xero automatically. Payment records from Xero update job billing status in CanTicket in real time. The integration requires no middleware, no additional software and no ongoing maintenance from your team.

Will the Xero integration affect how my accountant uses Xero?

No. Your accountant continues using Xero exactly as they do now. The CanTicket integration adds data to Xero automatically but does not change any Xero workflows or settings. Your accountant will notice that invoices appear in Xero more quickly and accurately than before, and that client records are always current. They may also notice that the reconciliation workload decreases because CanTicket keeps the data in both systems aligned continuously.

What Xero data does CanTicket sync, and in which direction?

CanTicket syncs client and contact records bidirectionally. Invoice data flows from CanTicket to Xero when an invoice is approved in CanTicket. Payment status flows from Xero to CanTicket when a payment is recorded in Xero. Expense categories and chart of accounts data flows from Xero to CanTicket so you can code expenses correctly. Tax codes and payment terms are pulled from Xero and applied to CanTicket invoices automatically.

Do I need to be on a specific Xero plan for the integration to work?

The CanTicket integration works with all current Xero subscription plans including Starter, Standard and Premium. You do not need a special API plan or an enterprise Xero subscription. The only requirement is that you have an active Xero account and that you authorise the CanTicket integration through the standard Xero OAuth flow during your CanTicket setup process.

Can I disconnect the Xero integration if I decide to change accounting software?

Yes. You can disconnect the Xero integration from within CanTicket at any time. Disconnecting stops the automatic data sync but does not delete any data from either system. Your historical data remains intact in both CanTicket and Xero. If you switch to a different accounting platform, CanTicket's team can advise on the best approach for migrating your data and setting up a connection to your new accounting system.

Keep profits up and the team in check.

Every CanTicket page in one place — the product, the use cases, the integrations. Search, or jump straight in.

How can we help?

AI, dashboards & the future of work

Where AI stops being a talking point and starts showing up in the numbers. CanTicket meters what AI costs per job the same way it meters people, connects to the rest of your stack through its API, and reports both to the finance and board views that need them.

/ai-token-tracking

By industry & team

AtlasKeeps the team in balance

/erp-for-small-business

Capabilities & features

MadiYour margin watchdog

/project-profitability-software-775967

Integrations

OptiKills the admin tax

+ CanTicket

Map monday.com boards to real-time job margin.

In development

*monday.com is in development — everything else here is live today.

Compare & alternatives

/erp-alternative-myob

The app

users.canticketapp.com

Dashboard

Opens the app

users.canticketapp.com/login

Log In

Access your account.

Opens the app

Xero + CanTicket: Your ERP and Accounting, Finally Talking

Why Businesses Like Yours Struggle With This

Double Data Entry

Manual Reconciliation

Invoice Errors

Everything You Need, Nothing You Don't

Two-Way Auto-Sync

Real-Time Reconciliation

Invoice Automation

No Extra Xero Seat

Native Xero Integration That Actually Works the Way You Expect

Frequently Asked Questions

Connect CanTicket and Xero in Minutes

Related Resources

AI, dashboards & the future of work

AI Token Tracking

Connecting APIs

Chrome Extension

CFO Dashboard

Board Dashboard

AI vs Human Labour Costs

The Future of Work

Main pages

Home

Pricing

Solutions

Profit Leak Calculator

Xero Integration

Book a Demo

Registration

FAQs

Blog

About Us

Contact Us

Security

Death by Subscription

By industry & team

ERP for Small Business

Professional Services ERP

ERP for Consulting Firms

ERP for IT Services

ERP for Agencies

ERP for Marketing Agencies

ERP for Creative Agencies

ERP for Distributed Teams

Project-Based ERP

ERP for $500K–$5M Revenue

Capabilities & features

Project Profitability Software

Job Costing Software

Real-Time Margin Tracking