CanTicket is cloud ERP and job management software for small businesses and professional services teams. It brings project management, time tracking, job costing, invoicing and staffing into one system with live margin visibility, so you can see exactly what every job, client and staff member is earning or costing in real time — connected to the Xero you already run.

How is CanTicket different from Asana, Trello or Monday?

Project management tools like Asana, Trello and Monday show you what work is happening, but not what it is worth. CanTicket is job costing and project profitability software as well as a small business ERP — it tracks real-time margin on every job, so you manage profit, staffing and capacity, not just task status.

Does CanTicket work with Xero?

Yes. CanTicket offers a two-way Xero ERP integration that pulls real cost, payroll and invoice data straight from Xero and maps it to every job. Your job costing and margin reporting run on actual accounting numbers, not estimates — which is why it is popular accountant- and advisor-recommended small business software.

Who is CanTicket for?

CanTicket is built for service and project-based small businesses — agencies, marketing and creative studios, consulting firms, IT services and professional services teams, typically between $500K and $5M in revenue. If you deliver work through people's time and need better ERP, staffing and profitability visibility than spreadsheets can give, CanTicket is for you.

How much does CanTicket cost?

CanTicket uses one flat per-seat price with everything included — job management, job costing, project profitability, real-time margin tracking, Xero integration and the AI team — with no feature gating and no per-tier gouging. See the pricing page for current rates.

How hard is it to switch to CanTicket?

Most teams migrate in a few clicks. Your boards, tasks, time and staffing come across from tools like Asana, Harvest and Trello, and CanTicket connects straight to Xero — so you are adding real-time margin and ERP visibility to your existing workflow, not rebuilding your small business software stack from scratch.

Yes. Data is encrypted in transit and at rest, tenant-isolated per company, and never sold. Full detail on our security and privacy practices is on the security page.

Does CanTicket track what our AI usage costs?

Yes. Every AI action the CanTicket team takes — Madi checking margin, Atlas balancing capacity, Opti clearing admin — is metered and attributed to the job, client or department it ran for. AI consumption shows up as a real, itemised cost line alongside labour and expenses, not as an invisible platform fee, so you always know what the automation is costing you and where it is being spent.

Why does tracking AI consumption matter for financial transparency?

AI is quietly becoming a real operating expense, and in most businesses it sits in a single unallocated software bill nobody can break down. Tracking consumption per job puts that spend where it actually belongs: your job costing and project profitability numbers include the cost to serve, your margin reporting stays honest, and the expense flows into Xero already coded — so your accountant, your board and your clients see the same defensible figure.

Job Costing Software

Why Businesses Like Yours Struggle With This

Running your business on disconnected tools creates gaps that cost real money. Here is what we hear from businesses before they switch to CanTicket.

Cost Overruns

The most common cause of job cost overruns is a lack of visibility into spending as it happens. When team members do not see the remaining budget before they commit costs, overruns accumulate gradually and invisibly. By the time the job closes, the damage is done and the client cannot be re-billed retrospectively. CanTicket shows every cost entry against the remaining budget in real time so overruns are caught early.

Labour Cost Tracking

Labour is typically the largest cost on any service job, but it is also the hardest to track accurately. When team members do not log time consistently against job codes, labour costs are estimated rather than measured. Those estimates are often too low, which means jobs appear more profitable than they actually are until the final reconciliation reveals the truth. CanTicket makes accurate labour tracking easy and consistent.

Materials and Subcontractors

On project-based jobs, materials and subcontractor costs are often tracked separately from labour time and reconciled manually at the end of a job. This process is slow, error-prone and frequently results in costs being missed or duplicated. CanTicket captures all cost types against the job budget in the same system so the complete cost picture is always accurate and current.

Everything You Need, Nothing You Don't

CanTicket is purpose-built for service businesses that need real-time visibility without enterprise complexity or price tags.

Live Cost vs Budget

Every job in CanTicket shows a live comparison of budget against actual spend. As costs are entered, whether labour time, materials or subcontractor invoices, the budget consumption updates instantly. Red alerts fire when a job approaches its budget limit so action can be taken before the overrun happens.

Labour Tracking

Team members log time directly against job cost codes in CanTicket. Each time entry is costed at the team member's labour rate and compared against the labour budget for that cost code. Project managers see real-time labour cost accumulation and can identify if a job is consuming more labour than budgeted while there is still time to adjust scope or billing.

Materials and Subcontractor Costs

Record material purchases and subcontractor invoices directly against jobs in CanTicket. Each cost entry reduces the remaining budget for that cost category immediately. Purchase orders for subcontractors can be created in CanTicket and approved before any work begins, giving you control over committed costs before they become actual costs.

Xero Purchase Orders

Purchase orders created in CanTicket can be pushed to Xero as bills automatically when the goods or services are received. This keeps your accounts payable accurate in Xero and ensures subcontractor costs are reflected in both your job costing in CanTicket and your accounting in Xero without any double handling.

Job Costs in CanTicket, Accounts Payable in Xero, Always Aligned

CanTicket tracks every cost at the job level while Xero manages the accounting. When materials are purchased or subcontractors are paid, CanTicket records the cost against the job and pushes the corresponding transaction to Xero automatically. At the end of the job, your total cost in CanTicket matches your accounts payable in Xero exactly, with no reconciliation required. Your accountant sees accurate cost data in Xero while your team manages job profitability in CanTicket.

Job cost codes in CanTicket mapped to Xero expense accounts on initial setup

Subcontractor purchase orders created in CanTicket become bills in Xero automatically

Material purchases recorded in CanTicket reduce job budget and create Xero transactions

Labour costs tracked in CanTicket included in Xero for payroll and job cost reporting

Job completion triggers invoice creation in CanTicket, which syncs to Xero immediately

Frequently Asked Questions

What is job costing software and why do service businesses need it?

Job costing software tracks all costs associated with a specific job or project including labour, materials, subcontractors and overhead, and compares them against the job's budget and billing value. Service businesses need job costing because their profitability is determined job by job rather than by product margin or volume. Without job costing, service businesses cannot identify which jobs, clients or service types are profitable and which are consuming more cost than they generate. CanTicket provides job costing as a core feature, not an add-on.

How does CanTicket handle jobs with multiple cost types?

CanTicket supports any combination of cost types on a single job: labour time at different rates, materials, subcontractor costs, equipment hire, travel expenses and any other cost category you define. Each cost type can have its own budget allocation within the overall job budget. Reports show cost by type so you can see whether labour or materials is driving an overrun. All cost types roll up to a single job profitability view for management reporting.

Can CanTicket track estimated vs actual costs for quoting purposes?

Yes. CanTicket lets you record the estimated cost for each cost category when setting up a job. As actual costs are recorded throughout the job, CanTicket compares them against the estimate and highlights variances. This data is invaluable for improving future estimates because you can see where past jobs consistently came in over or under estimate and adjust your quoting methodology accordingly. Over time, this leads to more accurate quotes and more consistent profitability.

How does CanTicket help with fixed-price job costing?

Fixed-price jobs are where job costing delivers the most value because the risk of overrun falls entirely on your business. CanTicket lets you set a fixed price for a job and track actual costs against a cost budget that is calibrated to deliver your target margin. If actual costs start trending above the cost budget, CanTicket alerts you so you can take action before the job becomes unprofitable. After the job closes, you can see the actual margin achieved versus the target margin to inform future pricing.

Does CanTicket integrate job costing data with Xero financial reporting?

Yes. Job cost data from CanTicket flows into Xero through the native integration. Expense transactions created from job costs appear in Xero with the correct account codes and job references. This means your Xero profit and loss report reflects the actual job costs recorded in CanTicket, giving your accountant a consistent financial picture. For businesses that need job-level P and L in their Xero reports, CanTicket provides the structured cost data that makes this possible.

Keep profits up and the team in check.

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AI, dashboards & the future of work

Where AI stops being a talking point and starts showing up in the numbers. CanTicket meters what AI costs per job the same way it meters people, connects to the rest of your stack through its API, and reports both to the finance and board views that need them.

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By industry & team

AtlasKeeps the team in balance

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Capabilities & features

MadiYour margin watchdog

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Integrations

OptiKills the admin tax

+ CanTicket

Map monday.com boards to real-time job margin.

In development

*monday.com is in development — everything else here is live today.

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Job Costing Software That Shows You Where the Money Goes

Why Businesses Like Yours Struggle With This

Cost Overruns

Labour Cost Tracking

Materials and Subcontractors

Everything You Need, Nothing You Don't

Live Cost vs Budget

Labour Tracking

Materials and Subcontractor Costs

Xero Purchase Orders

Job Costs in CanTicket, Accounts Payable in Xero, Always Aligned

Frequently Asked Questions

Know the True Cost of Every Job Before It Closes

Related Resources

AI, dashboards & the future of work

AI Token Tracking

Connecting APIs

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AI vs Human Labour Costs

The Future of Work

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