Job Costing Software | CanTicket
Job Costing Software

Job Costing Software That Shows You Where the Money Goes

CanTicket tracks every dollar of labour, materials and subcontractors against your job budget in real time, so you know exactly whether each job is profitable before it closes.

Book a Demo See How It Works
Xero Compatible Native two-way integration
$22k
Avg annual costing errors for SMEs without job costing
Real-time
Cost vs budget tracking, always live
100+
Cost codes supported per job
15 min
To set up and cost a new job
The Problem

Why Businesses Like Yours Struggle With This

Running your business on disconnected tools creates gaps that cost real money. Here is what we hear from businesses before they switch to CanTicket.

Cost Overruns

The most common cause of job cost overruns is a lack of visibility into spending as it happens. When team members do not see the remaining budget before they commit costs, overruns accumulate gradually and invisibly. By the time the job closes, the damage is done and the client cannot be re-billed retrospectively. CanTicket shows every cost entry against the remaining budget in real time so overruns are caught early.

Labour Cost Tracking

Labour is typically the largest cost on any service job, but it is also the hardest to track accurately. When team members do not log time consistently against job codes, labour costs are estimated rather than measured. Those estimates are often too low, which means jobs appear more profitable than they actually are until the final reconciliation reveals the truth. CanTicket makes accurate labour tracking easy and consistent.

Materials and Subcontractors

On project-based jobs, materials and subcontractor costs are often tracked separately from labour time and reconciled manually at the end of a job. This process is slow, error-prone and frequently results in costs being missed or duplicated. CanTicket captures all cost types against the job budget in the same system so the complete cost picture is always accurate and current.

Features

Everything You Need, Nothing You Don't

CanTicket is purpose-built for service businesses that need real-time visibility without enterprise complexity or price tags.

Live Cost vs Budget

Every job in CanTicket shows a live comparison of budget against actual spend. As costs are entered, whether labour time, materials or subcontractor invoices, the budget consumption updates instantly. Red alerts fire when a job approaches its budget limit so action can be taken before the overrun happens.

Labour Tracking

Team members log time directly against job cost codes in CanTicket. Each time entry is costed at the team member's labour rate and compared against the labour budget for that cost code. Project managers see real-time labour cost accumulation and can identify if a job is consuming more labour than budgeted while there is still time to adjust scope or billing.

Materials and Subcontractor Costs

Record material purchases and subcontractor invoices directly against jobs in CanTicket. Each cost entry reduces the remaining budget for that cost category immediately. Purchase orders for subcontractors can be created in CanTicket and approved before any work begins, giving you control over committed costs before they become actual costs.

Xero Purchase Orders

Purchase orders created in CanTicket can be pushed to Xero as bills automatically when the goods or services are received. This keeps your accounts payable accurate in Xero and ensures subcontractor costs are reflected in both your job costing in CanTicket and your accounting in Xero without any double handling.

Xero Certified Integration

Job Costs in CanTicket, Accounts Payable in Xero, Always Aligned

CanTicket tracks every cost at the job level while Xero manages the accounting. When materials are purchased or subcontractors are paid, CanTicket records the cost against the job and pushes the corresponding transaction to Xero automatically. At the end of the job, your total cost in CanTicket matches your accounts payable in Xero exactly, with no reconciliation required. Your accountant sees accurate cost data in Xero while your team manages job profitability in CanTicket.

  • Job cost codes in CanTicket mapped to Xero expense accounts on initial setup
  • Subcontractor purchase orders created in CanTicket become bills in Xero automatically
  • Material purchases recorded in CanTicket reduce job budget and create Xero transactions
  • Labour costs tracked in CanTicket included in Xero for payroll and job cost reporting
  • Job completion triggers invoice creation in CanTicket, which syncs to Xero immediately

Frequently Asked Questions

What is job costing software and why do service businesses need it?
Job costing software tracks all costs associated with a specific job or project including labour, materials, subcontractors and overhead, and compares them against the job's budget and billing value. Service businesses need job costing because their profitability is determined job by job rather than by product margin or volume. Without job costing, service businesses cannot identify which jobs, clients or service types are profitable and which are consuming more cost than they generate. CanTicket provides job costing as a core feature, not an add-on.
How does CanTicket handle jobs with multiple cost types?
CanTicket supports any combination of cost types on a single job: labour time at different rates, materials, subcontractor costs, equipment hire, travel expenses and any other cost category you define. Each cost type can have its own budget allocation within the overall job budget. Reports show cost by type so you can see whether labour or materials is driving an overrun. All cost types roll up to a single job profitability view for management reporting.
Can CanTicket track estimated vs actual costs for quoting purposes?
Yes. CanTicket lets you record the estimated cost for each cost category when setting up a job. As actual costs are recorded throughout the job, CanTicket compares them against the estimate and highlights variances. This data is invaluable for improving future estimates because you can see where past jobs consistently came in over or under estimate and adjust your quoting methodology accordingly. Over time, this leads to more accurate quotes and more consistent profitability.
How does CanTicket help with fixed-price job costing?
Fixed-price jobs are where job costing delivers the most value because the risk of overrun falls entirely on your business. CanTicket lets you set a fixed price for a job and track actual costs against a cost budget that is calibrated to deliver your target margin. If actual costs start trending above the cost budget, CanTicket alerts you so you can take action before the job becomes unprofitable. After the job closes, you can see the actual margin achieved versus the target margin to inform future pricing.
Does CanTicket integrate job costing data with Xero financial reporting?
Yes. Job cost data from CanTicket flows into Xero through the native integration. Expense transactions created from job costs appear in Xero with the correct account codes and job references. This means your Xero profit and loss report reflects the actual job costs recorded in CanTicket, giving your accountant a consistent financial picture. For businesses that need job-level P and L in their Xero reports, CanTicket provides the structured cost data that makes this possible.

Know the True Cost of Every Job Before It Closes

Book a free demo and see how CanTicket gives your business real-time job costing and Xero-connected financial reporting from day one.

Book a Free Demo

Related Resources

Project Profitability SoftwareReal-Time Margin TrackingProject-Based ERPXero ERP IntegrationERP for Small Business