CanTicket is cloud ERP and job management software for small businesses and professional services teams. It brings project management, time tracking, job costing, invoicing and staffing into one system with live margin visibility, so you can see exactly what every job, client and staff member is earning or costing in real time — connected to the Xero you already run.

How is CanTicket different from Asana, Trello or Monday?

Project management tools like Asana, Trello and Monday show you what work is happening, but not what it is worth. CanTicket is job costing and project profitability software as well as a small business ERP — it tracks real-time margin on every job, so you manage profit, staffing and capacity, not just task status.

Does CanTicket work with Xero?

Yes. CanTicket offers a two-way Xero ERP integration that pulls real cost, payroll and invoice data straight from Xero and maps it to every job. Your job costing and margin reporting run on actual accounting numbers, not estimates — which is why it is popular accountant- and advisor-recommended small business software.

Who is CanTicket for?

CanTicket is built for service and project-based small businesses — agencies, marketing and creative studios, consulting firms, IT services and professional services teams, typically between $500K and $5M in revenue. If you deliver work through people's time and need better ERP, staffing and profitability visibility than spreadsheets can give, CanTicket is for you.

How much does CanTicket cost?

CanTicket uses one flat per-seat price with everything included — job management, job costing, project profitability, real-time margin tracking, Xero integration and the AI team — with no feature gating and no per-tier gouging. See the pricing page for current rates.

How hard is it to switch to CanTicket?

Most teams migrate in a few clicks. Your boards, tasks, time and staffing come across from tools like Asana, Harvest and Trello, and CanTicket connects straight to Xero — so you are adding real-time margin and ERP visibility to your existing workflow, not rebuilding your small business software stack from scratch.

Yes. Data is encrypted in transit and at rest, tenant-isolated per company, and never sold. Full detail on our security and privacy practices is on the security page.

Does CanTicket track what our AI usage costs?

Yes. Every AI action the CanTicket team takes — Madi checking margin, Atlas balancing capacity, Opti clearing admin — is metered and attributed to the job, client or department it ran for. AI consumption shows up as a real, itemised cost line alongside labour and expenses, not as an invisible platform fee, so you always know what the automation is costing you and where it is being spent.

Why does tracking AI consumption matter for financial transparency?

AI is quietly becoming a real operating expense, and in most businesses it sits in a single unallocated software bill nobody can break down. Tracking consumption per job puts that spend where it actually belongs: your job costing and project profitability numbers include the cost to serve, your margin reporting stays honest, and the expense flows into Xero already coded — so your accountant, your board and your clients see the same defensible figure.

Project-Based ERP | CanTicket

Why Businesses Like Yours Struggle With This

Running your business on disconnected tools creates gaps that cost real money. Here is what we hear from businesses before they switch to CanTicket.

Budget Overruns

Projects that run over budget are the biggest margin killer for project-based businesses. When team members do not have visibility into the remaining budget as they work, overruns happen gradually and are only discovered when the project closes and the numbers are reconciled. CanTicket shows every team member their remaining budget in real time so overruns are caught early while there is still time to act.

Project Visibility Gaps

When project status lives in project managers' heads rather than in a shared system, the business is entirely dependent on those individuals for visibility. When a project manager is on leave or leaves the business, the status of their projects becomes unclear. CanTicket ensures every project's status, costs and timeline are always visible to everyone who needs to see them.

Change Order Tracking

Projects rarely finish exactly as scoped. Clients request changes, requirements evolve and unforeseen complications arise. Without a formal change order process, these additions are absorbed into the original budget and the project finishes over budget without a corresponding increase in billing. CanTicket makes change order capture easy so every variation is documented, approved and billable.

Everything You Need, Nothing You Don't

CanTicket is purpose-built for service businesses that need real-time visibility without enterprise complexity or price tags.

Live Budget vs Actual

CanTicket shows the current budget, actual spend to date and projected final cost for every project in real time. As time is logged and costs are recorded, the budget consumption updates instantly. Project managers and principals see the same live data simultaneously so there are no surprises at project close.

Change Order Management

When a client requests work outside the original scope, create a change order in CanTicket with the additional scope, estimated hours and agreed value. The change order sits alongside the original project and is tracked separately in the budget and billing. Approved change orders are added to the next invoice automatically.

Project-Level P and L

Every project has a profit and loss view in CanTicket that tracks revenue against actual costs at the project level. See gross margin by project, by client and across your whole portfolio. Historical project P and L data helps you identify which project types and client segments are most profitable so you can focus on winning more of the right work.

Xero Integration

Project financials in CanTicket flow to Xero automatically. Invoices, client details and payment status are synchronised between the two systems without any manual reconciliation. Your accountant sees accurate, current data in Xero while your project team works in CanTicket.

Project Financials in CanTicket, Clean Accounting in Xero

CanTicket is the operational platform for project-based businesses while Xero handles the accounting. Every project invoice generated in CanTicket is pushed to Xero automatically. Project costs tracked in CanTicket map to the correct expense categories in your Xero chart of accounts. The result is a clean, accurate set of books in Xero that perfectly reflects the project activity in CanTicket without any manual data entry from your team.

Project invoices and progress claims created in CanTicket sync to Xero instantly

Project cost codes mapped to Xero expense categories on initial setup

Subcontractor purchase orders tracked in CanTicket and reconciled in Xero

Client retentions and progress billing supported in both CanTicket and Xero

Project-level profitability reporting available in CanTicket alongside Xero financials

Frequently Asked Questions

What is project-based ERP and which businesses need it?

Project-based ERP is business management software designed specifically for companies that deliver their products or services as discrete projects or jobs. Unlike process manufacturing or retail software, project-based ERP is built around the concept of a job or project as the primary unit of work. Agencies, consulting firms, construction companies, IT services providers, engineering firms and professional services businesses are the most common users of project-based ERP. CanTicket is designed specifically for this category of business.

How does CanTicket track costs across multiple projects simultaneously?

CanTicket gives every project its own cost tracker that captures labour time, materials, subcontractor costs and expenses separately and in real time. Project managers see the cost position of their individual projects while principals see a consolidated view across all active projects simultaneously. Costs are categorised automatically based on how they are entered so reporting is consistent and accurate without any manual categorisation.

Can CanTicket handle complex multi-phase projects?

Yes. CanTicket supports multi-phase projects where each phase has its own budget, timeline, cost tracker and billing milestone. You can set up a project with multiple phases at the start or add phases as the project evolves. Reporting can be viewed at the phase level or rolled up to the overall project level. This is particularly useful for long-running projects where phases represent distinct deliverables or billing milestones.

How does CanTicket help with project cash flow management?

CanTicket improves project cash flow by accelerating the billing cycle. Because all project costs and milestones are tracked in real time, invoices can be generated the moment a billing trigger is reached rather than waiting for a manual reconciliation process at the end of the month. Faster invoicing means faster payment and better cash flow for the business. The Xero integration also ensures that payment status is updated in CanTicket immediately so the team always knows which invoices are outstanding.

Does CanTicket support time-and-materials billing for projects?

Yes. CanTicket fully supports time-and-materials billing where the client is billed for actual time and costs incurred rather than a fixed price. Team members log time against the project, expenses and materials are recorded as they occur, and CanTicket generates a detailed invoice that breaks down all billable items by category. The invoice can be reviewed and adjusted before being pushed to Xero for sending to the client.

Keep profits up and the team in check.

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AI, dashboards & the future of work

Where AI stops being a talking point and starts showing up in the numbers. CanTicket meters what AI costs per job the same way it meters people, connects to the rest of your stack through its API, and reports both to the finance and board views that need them.

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Project-Based ERP: Every Job Tracked, Every Margin Protected

Why Businesses Like Yours Struggle With This

Budget Overruns

Project Visibility Gaps

Change Order Tracking

Everything You Need, Nothing You Don't

Live Budget vs Actual

Change Order Management

Project-Level P and L

Xero Integration

Project Financials in CanTicket, Clean Accounting in Xero

Frequently Asked Questions

Track Every Job, Protect Every Margin

Related Resources

AI, dashboards & the future of work

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