Project-Based ERP | CanTicket
Project-Based ERP

Project-Based ERP: Every Job Tracked, Every Margin Protected

CanTicket is designed for businesses that run on projects. Track budgets, costs, time and billing across every job from a single live dashboard.

Book a Demo See How It Works
Xero Compatible Native two-way integration
360 degrees
Project view in CanTicket
$28k
Avg margin recovered in year one
72 hrs
Faster invoicing after project close
Live
Budget vs actual always current
The Problem

Why Businesses Like Yours Struggle With This

Running your business on disconnected tools creates gaps that cost real money. Here is what we hear from businesses before they switch to CanTicket.

Budget Overruns

Projects that run over budget are the biggest margin killer for project-based businesses. When team members do not have visibility into the remaining budget as they work, overruns happen gradually and are only discovered when the project closes and the numbers are reconciled. CanTicket shows every team member their remaining budget in real time so overruns are caught early while there is still time to act.

Project Visibility Gaps

When project status lives in project managers' heads rather than in a shared system, the business is entirely dependent on those individuals for visibility. When a project manager is on leave or leaves the business, the status of their projects becomes unclear. CanTicket ensures every project's status, costs and timeline are always visible to everyone who needs to see them.

Change Order Tracking

Projects rarely finish exactly as scoped. Clients request changes, requirements evolve and unforeseen complications arise. Without a formal change order process, these additions are absorbed into the original budget and the project finishes over budget without a corresponding increase in billing. CanTicket makes change order capture easy so every variation is documented, approved and billable.

Features

Everything You Need, Nothing You Don't

CanTicket is purpose-built for service businesses that need real-time visibility without enterprise complexity or price tags.

Live Budget vs Actual

CanTicket shows the current budget, actual spend to date and projected final cost for every project in real time. As time is logged and costs are recorded, the budget consumption updates instantly. Project managers and principals see the same live data simultaneously so there are no surprises at project close.

Change Order Management

When a client requests work outside the original scope, create a change order in CanTicket with the additional scope, estimated hours and agreed value. The change order sits alongside the original project and is tracked separately in the budget and billing. Approved change orders are added to the next invoice automatically.

Project-Level P and L

Every project has a profit and loss view in CanTicket that tracks revenue against actual costs at the project level. See gross margin by project, by client and across your whole portfolio. Historical project P and L data helps you identify which project types and client segments are most profitable so you can focus on winning more of the right work.

Xero Integration

Project financials in CanTicket flow to Xero automatically. Invoices, client details and payment status are synchronised between the two systems without any manual reconciliation. Your accountant sees accurate, current data in Xero while your project team works in CanTicket.

Xero Certified Integration

Project Financials in CanTicket, Clean Accounting in Xero

CanTicket is the operational platform for project-based businesses while Xero handles the accounting. Every project invoice generated in CanTicket is pushed to Xero automatically. Project costs tracked in CanTicket map to the correct expense categories in your Xero chart of accounts. The result is a clean, accurate set of books in Xero that perfectly reflects the project activity in CanTicket without any manual data entry from your team.

  • Project invoices and progress claims created in CanTicket sync to Xero instantly
  • Project cost codes mapped to Xero expense categories on initial setup
  • Subcontractor purchase orders tracked in CanTicket and reconciled in Xero
  • Client retentions and progress billing supported in both CanTicket and Xero
  • Project-level profitability reporting available in CanTicket alongside Xero financials

Frequently Asked Questions

What is project-based ERP and which businesses need it?
Project-based ERP is business management software designed specifically for companies that deliver their products or services as discrete projects or jobs. Unlike process manufacturing or retail software, project-based ERP is built around the concept of a job or project as the primary unit of work. Agencies, consulting firms, construction companies, IT services providers, engineering firms and professional services businesses are the most common users of project-based ERP. CanTicket is designed specifically for this category of business.
How does CanTicket track costs across multiple projects simultaneously?
CanTicket gives every project its own cost tracker that captures labour time, materials, subcontractor costs and expenses separately and in real time. Project managers see the cost position of their individual projects while principals see a consolidated view across all active projects simultaneously. Costs are categorised automatically based on how they are entered so reporting is consistent and accurate without any manual categorisation.
Can CanTicket handle complex multi-phase projects?
Yes. CanTicket supports multi-phase projects where each phase has its own budget, timeline, cost tracker and billing milestone. You can set up a project with multiple phases at the start or add phases as the project evolves. Reporting can be viewed at the phase level or rolled up to the overall project level. This is particularly useful for long-running projects where phases represent distinct deliverables or billing milestones.
How does CanTicket help with project cash flow management?
CanTicket improves project cash flow by accelerating the billing cycle. Because all project costs and milestones are tracked in real time, invoices can be generated the moment a billing trigger is reached rather than waiting for a manual reconciliation process at the end of the month. Faster invoicing means faster payment and better cash flow for the business. The Xero integration also ensures that payment status is updated in CanTicket immediately so the team always knows which invoices are outstanding.
Does CanTicket support time-and-materials billing for projects?
Yes. CanTicket fully supports time-and-materials billing where the client is billed for actual time and costs incurred rather than a fixed price. Team members log time against the project, expenses and materials are recorded as they occur, and CanTicket generates a detailed invoice that breaks down all billable items by category. The invoice can be reviewed and adjusted before being pushed to Xero for sending to the client.

Track Every Job, Protect Every Margin

Book a free demo and see how CanTicket gives your project-based business live budget visibility and Xero-connected billing from day one.

Book a Free Demo

Related Resources

Job Costing SoftwareProject Profitability SoftwareReal-Time Margin TrackingERP for AgenciesProfessional Services ERP