CanTicket is cloud ERP and job management software for small businesses and professional services teams. It brings project management, time tracking, job costing, invoicing and staffing into one system with live margin visibility, so you can see exactly what every job, client and staff member is earning or costing in real time — connected to the Xero you already run.

How is CanTicket different from Asana, Trello or Monday?

Project management tools like Asana, Trello and Monday show you what work is happening, but not what it is worth. CanTicket is job costing and project profitability software as well as a small business ERP — it tracks real-time margin on every job, so you manage profit, staffing and capacity, not just task status.

Does CanTicket work with Xero?

Yes. CanTicket offers a two-way Xero ERP integration that pulls real cost, payroll and invoice data straight from Xero and maps it to every job. Your job costing and margin reporting run on actual accounting numbers, not estimates — which is why it is popular accountant- and advisor-recommended small business software.

Who is CanTicket for?

CanTicket is built for service and project-based small businesses — agencies, marketing and creative studios, consulting firms, IT services and professional services teams, typically between $500K and $5M in revenue. If you deliver work through people's time and need better ERP, staffing and profitability visibility than spreadsheets can give, CanTicket is for you.

How much does CanTicket cost?

CanTicket uses one flat per-seat price with everything included — job management, job costing, project profitability, real-time margin tracking, Xero integration and the AI team — with no feature gating and no per-tier gouging. See the pricing page for current rates.

How hard is it to switch to CanTicket?

Most teams migrate in a few clicks. Your boards, tasks, time and staffing come across from tools like Asana, Harvest and Trello, and CanTicket connects straight to Xero — so you are adding real-time margin and ERP visibility to your existing workflow, not rebuilding your small business software stack from scratch.

Yes. Data is encrypted in transit and at rest, tenant-isolated per company, and never sold. Full detail on our security and privacy practices is on the security page.

Does CanTicket track what our AI usage costs?

Yes. Every AI action the CanTicket team takes — Madi checking margin, Atlas balancing capacity, Opti clearing admin — is metered and attributed to the job, client or department it ran for. AI consumption shows up as a real, itemised cost line alongside labour and expenses, not as an invisible platform fee, so you always know what the automation is costing you and where it is being spent.

Why does tracking AI consumption matter for financial transparency?

AI is quietly becoming a real operating expense, and in most businesses it sits in a single unallocated software bill nobody can break down. Tracking consumption per job puts that spend where it actually belongs: your job costing and project profitability numbers include the cost to serve, your margin reporting stays honest, and the expense flows into Xero already coded — so your accountant, your board and your clients see the same defensible figure.

ERP for Distributed Teams

Where Growing Businesses Get Stuck

The tools that worked at $300k revenue start breaking down at $1M. CanTicket is built for the operational complexity that comes with growth.

Remote Visibility Gaps

When your team is spread across multiple locations, keeping everyone aligned on job status, costs and priorities is a constant challenge. Managers who cannot physically walk the floor rely on status update meetings, email chains and spreadsheet reports that are always at least a day behind reality.

Async Communication Overload

Distributed teams compensate for lack of visibility by sending more messages. More Slack threads, more email updates and more video calls consume hours every week that could be spent on actual work. CanTicket gives everyone the visibility they need without requiring constant communication to maintain it.

Access Control Complexity

Managing who can see what across a distributed team in spreadsheets and shared drives is a nightmare. CanTicket's role-based access control gives each team member exactly the visibility they need, whether they are a site manager, project coordinator, estimator or company director.

Operational Clarity From Day One

Every CanTicket feature is built around the operational realities of Australian SMEs running jobs, managing teams and trying to grow profitably.

Real-Time Job Dashboard

Every job in CanTicket has a live status dashboard visible to all authorised team members. Field staff update job progress, costs and issues in real time. Office staff and management see changes instantly without waiting for end-of-day reports.

Mobile-First Design

CanTicket is fully functional on mobile devices. Field team members can log time, raise purchase orders, update job status and photograph receipts from the job site without needing a laptop or VPN connection.

Role-Based Access Control

Configure exactly what each team member can see and do in CanTicket. Field staff see their jobs. Project managers see their portfolio. Directors see the full business. No oversharing, no under-informing.

Xero Cloud Sync

Because both CanTicket and Xero are cloud-based, the integration works seamlessly for distributed teams. A purchase order raised in the field by a team member in Queensland flows to Xero and is visible to the accountant in Sydney within seconds.

The Xero Connection Your Team Will Notice

CanTicket and Xero work together so seamlessly that your team stops thinking about the integration and just sees accurate numbers everywhere they look.

Real-time job cost sync from CanTicket to Xero accounts

Invoices created in CanTicket appear instantly in Xero

Purchase orders flow to correct expense categories automatically

GST is handled correctly on every transaction without manual adjustment

Your accountant sees live data, not batch-uploaded snapshots

Frequently Asked Questions

How does CanTicket help distributed teams stay aligned on job status?

CanTicket provides a live job dashboard that all authorised team members can access from any device, anywhere in the world. When a field team member updates a job status, adds a cost or logs their time, every other team member with access sees that update immediately. This eliminates the need for status update meetings, email check-ins and end-of-day reports. Management has a real-time view of every active job without needing to contact anyone to find out what is happening.

Does CanTicket work well on mobile devices for field-based teams?

Yes. CanTicket is designed mobile-first and works on any modern smartphone or tablet through the browser, with no app download required. Field team members can log time, record costs, update job progress, raise purchase orders and add photos or notes directly from the job site. The mobile interface is clean and fast even on slower mobile data connections. This is a critical feature for Australian businesses with field teams working across metropolitan and regional areas.

How does CanTicket handle time zones for teams working across Australia or internationally?

CanTicket stores all timestamps in UTC and displays them in each user's local time zone based on their device settings. This means a job updated by a team member in Perth is timestamped correctly for a manager reviewing it in Sydney, and vice versa. Time entries, job status changes and cost records all carry accurate timestamps regardless of where in Australia or the world the team member is located.

Can we control what different team members see in CanTicket?

Yes. CanTicket has granular role-based access control that lets you define exactly what each user can see and do. Common configurations include field staff who can only see and update their own assigned jobs, project managers who can see all jobs in their portfolio, administrators who can manage costs and invoicing and directors who have full business-wide visibility. Access levels are set by administrators and can be updated at any time as team roles change.

Is CanTicket suitable for businesses with a mix of office and remote team members?

CanTicket is specifically well-suited to mixed-mode teams where some staff are office-based and others work remotely or in the field. The platform gives everyone the same live information regardless of where they are working. Office staff use the full desktop interface for job management, quoting and reporting. Field and remote staff use the mobile-optimised interface for time entry, cost recording and job updates. All information flows into the same system and is visible to all authorised team members in real time.

Keep profits up and the team in check.

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AI, dashboards & the future of work

Where AI stops being a talking point and starts showing up in the numbers. CanTicket meters what AI costs per job the same way it meters people, connects to the rest of your stack through its API, and reports both to the finance and board views that need them.

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By industry & team

AtlasKeeps the team in balance

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Capabilities & features

MadiYour margin watchdog

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Integrations

OptiKills the admin tax

+ CanTicket

Map monday.com boards to real-time job margin.

In development

*monday.com is in development — everything else here is live today.

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ERP for Distributed Teams: Manage Jobs Across Any Time Zone

Where Growing Businesses Get Stuck

Remote Visibility Gaps

Async Communication Overload

Access Control Complexity

Operational Clarity From Day One

Real-Time Job Dashboard

Mobile-First Design

Role-Based Access Control

Xero Cloud Sync

The Xero Connection Your Team Will Notice

Frequently Asked Questions

Give Your Distributed Team One Source of Truth

Related Pages

AI, dashboards & the future of work

AI Token Tracking

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CFO Dashboard

Board Dashboard

AI vs Human Labour Costs

The Future of Work

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