CanTicket is cloud ERP and job management software for small businesses and professional services teams. It brings project management, time tracking, job costing, invoicing and staffing into one system with live margin visibility, so you can see exactly what every job, client and staff member is earning or costing in real time — connected to the Xero you already run.

How is CanTicket different from Asana, Trello or Monday?

Project management tools like Asana, Trello and Monday show you what work is happening, but not what it is worth. CanTicket is job costing and project profitability software as well as a small business ERP — it tracks real-time margin on every job, so you manage profit, staffing and capacity, not just task status.

Does CanTicket work with Xero?

Yes. CanTicket offers a two-way Xero ERP integration that pulls real cost, payroll and invoice data straight from Xero and maps it to every job. Your job costing and margin reporting run on actual accounting numbers, not estimates — which is why it is popular accountant- and advisor-recommended small business software.

Who is CanTicket for?

CanTicket is built for service and project-based small businesses — agencies, marketing and creative studios, consulting firms, IT services and professional services teams, typically between $500K and $5M in revenue. If you deliver work through people's time and need better ERP, staffing and profitability visibility than spreadsheets can give, CanTicket is for you.

How much does CanTicket cost?

CanTicket uses one flat per-seat price with everything included — job management, job costing, project profitability, real-time margin tracking, Xero integration and the AI team — with no feature gating and no per-tier gouging. See the pricing page for current rates.

How hard is it to switch to CanTicket?

Most teams migrate in a few clicks. Your boards, tasks, time and staffing come across from tools like Asana, Harvest and Trello, and CanTicket connects straight to Xero — so you are adding real-time margin and ERP visibility to your existing workflow, not rebuilding your small business software stack from scratch.

Yes. Data is encrypted in transit and at rest, tenant-isolated per company, and never sold. Full detail on our security and privacy practices is on the security page.

Does CanTicket track what our AI usage costs?

Yes. Every AI action the CanTicket team takes — Madi checking margin, Atlas balancing capacity, Opti clearing admin — is metered and attributed to the job, client or department it ran for. AI consumption shows up as a real, itemised cost line alongside labour and expenses, not as an invisible platform fee, so you always know what the automation is costing you and where it is being spent.

Why does tracking AI consumption matter for financial transparency?

AI is quietly becoming a real operating expense, and in most businesses it sits in a single unallocated software bill nobody can break down. Tracking consumption per job puts that spend where it actually belongs: your job costing and project profitability numbers include the cost to serve, your margin reporting stays honest, and the expense flows into Xero already coded — so your accountant, your board and your clients see the same defensible figure.

Project Profitability Software

Why Businesses Like Yours Struggle With This

Running your business on disconnected tools creates gaps that cost real money. Here is what we hear from businesses before they switch to CanTicket.

Profitability Blindness

Most service businesses know their total revenue but have no visibility into profitability at the project or client level. They cannot tell you which of their clients is most profitable, which project types generate the best margins or where they are consistently losing money. This blindness means that strategic decisions about pricing, client mix and service offering are made without any financial foundation. CanTicket ends profitability blindness with a live project P and L view.

No Client-Level Analysis

Understanding profitability at the client level is just as important as understanding it at the project level. Some clients are profitable on every engagement while others consistently require more work than they are billed for. Without client-level profitability analysis, businesses retain unprofitable clients, invest in relationships that do not generate returns and underprice their services with clients who would happily pay more.

Historical Reporting Gaps

When financial reporting only covers the current period, businesses cannot see trends in profitability over time. A client that was highly profitable two years ago may have become a margin drain as their requirements grew but their pricing did not change. Historical profitability reporting reveals these trends so pricing conversations can happen proactively rather than reactively.

Everything You Need, Nothing You Don't

CanTicket is purpose-built for service businesses that need real-time visibility without enterprise complexity or price tags.

Project Profitability Dashboard

Every project in CanTicket has a live profitability dashboard showing revenue, total costs, gross profit and gross margin percentage. The dashboard updates in real time as time is logged and costs are recorded. Project managers see their project's profitability at any point during delivery so they can take action before a problem becomes a loss.

Client-Level P and L

Roll up project profitability to the client level to see the full picture of each client relationship. CanTicket aggregates all projects for a client into a single P and L view showing total revenue, total costs and overall margin. Sort clients by profitability to identify your most and least valuable relationships and make strategic decisions about pricing, investment and client retention.

Historical Trend Reports

CanTicket stores project profitability data indefinitely so you can analyse trends over months and years. See how a client's profitability has changed over time, which project types consistently outperform and where your business has systematically underpriced its services. Historical data is the foundation of better pricing and smarter strategic decisions.

Xero Sync

CanTicket sends profitability data to Xero automatically so your accountant has the same picture of client and project P and L that your management team sees in CanTicket. Invoice data, cost data and payment status are all reflected accurately in Xero without any manual reconciliation or data entry.

Project Profitability Visible in CanTicket, Accurately Reported in Xero

CanTicket gives you the project-level profitability visibility that Xero alone cannot provide. While Xero is excellent for accounting and compliance, it does not show you which specific projects or clients are driving profit and which are consuming it. CanTicket fills that gap with a live project P and L view and then feeds the accurate financial data back to Xero so your accounting is always consistent with your operational reality.

Project revenue and cost data synced to Xero for accurate P and L reporting

Client-level profitability visible in CanTicket and reconciled against Xero accounts

Invoice data from profitable projects pushed to Xero automatically without manual entry

Cost transactions recorded in CanTicket reflected in Xero accounts payable correctly

Year-to-date profitability by client and project available for board and investor reporting

Frequently Asked Questions

What is project profitability software and how does it differ from accounting software?

Project profitability software tracks revenue and costs at the individual project or job level so you can see which specific engagements are making money and which are not. Accounting software like Xero is excellent at tracking overall revenue and expenses but does not provide granular profitability data at the project level. CanTicket bridges this gap by providing real-time project P and L visibility that feeds accurately into Xero for accounting and compliance reporting.

How quickly can I see profitability improvements after implementing CanTicket?

Most CanTicket customers see measurable profitability improvements within their first 90 days. The most immediate gains come from identifying and fixing underpriced engagements, capturing previously unbilled work and stopping cost overruns before they erode margin. The average margin improvement for CanTicket customers in their first 90 days is 31 percentage points on affected projects, though individual results vary based on starting point and industry.

Can CanTicket help me identify which clients to focus on and which to exit?

Yes. CanTicket's client-level profitability reporting is one of the most powerful tools for strategic account management. By seeing the true profitability of every client relationship over time, you can identify which clients deserve investment, which have the potential to become more profitable with better pricing and which are consistently unprofitable despite your best efforts. This data transforms what are often gut-feel decisions into data-driven strategic choices.

How does CanTicket handle projects that span multiple financial periods?

CanTicket tracks profitability for a project from start to finish regardless of how many financial periods it spans. At any point during the project, you can see the cumulative revenue, cumulative costs and current margin. You can also see how the profitability picture has evolved over the life of the project. At project close, the final profitability figure is available for comparison against the original estimate and against similar projects from your history.

Does CanTicket show profitability in real time or does it require a monthly close process?

CanTicket shows profitability in real time. There is no monthly close process, no data import required and no waiting for the accountant to complete the books before you can see your numbers. Every time entry and every cost recorded in CanTicket updates the project P and L immediately. This means you can check your margin position on any project at any time during the month and take action on what you see without waiting for a report.

Keep profits up and the team in check.

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AI, dashboards & the future of work

Where AI stops being a talking point and starts showing up in the numbers. CanTicket meters what AI costs per job the same way it meters people, connects to the rest of your stack through its API, and reports both to the finance and board views that need them.

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See Which Projects Make Money Before It's Too Late

Why Businesses Like Yours Struggle With This

Profitability Blindness

No Client-Level Analysis

Historical Reporting Gaps

Everything You Need, Nothing You Don't

Project Profitability Dashboard

Client-Level P and L

Historical Trend Reports

Xero Sync

Project Profitability Visible in CanTicket, Accurately Reported in Xero

Frequently Asked Questions

Discover Which Projects Are Actually Making You Money

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